Patient Run Report Products
Patient Information Manager
Products
Reports:
The
EMFOTEC Patient Information Manager® is a full-featured EMS run documentation system that extends from the
patient’s side in the field through to printed reports for the hospital ER and
billing department use. The data collected includes NHTSA data points for state
or local reporting requirements and can also be used for internal management and
QA/QI purposes.
We
have taken the approach with this software of focusing on the report rather than
data collection. This is what professional EMS providers have been trained for
and what we have found they prefer for call documentation. By writing a good
report they create a solid, legible record of the call for continuity of care,
accurate billing, quality assurance and improvement, and legal records, if
needed, in future years. Data becomes a by-product of the process.
EMFOTEC
run report software runs on PC’s and laptops, but also works with Palm OS
PDA’s for electronic note-taking at the patient’s side. This immediate data
can be automatically integrated into the report, which can be completed on a
Windows computer with a larger screen and a keyboard. Microsoft Windows XP, XP
Tablet, and Vista can be used. A runtime version of Access 2000 is
included with the product.
The data structure is flexible allowing operation on a single PC, networked workstations, or a hierarchy of remote computers feeding a central database. For example, data collected on laptops in the field can be downloaded into station PC’s, and the data on these station PC’s can be downloaded into a central database for the organization at headquarters. Data can also be “forwarded” to other agencies for their records.
Data
can be classified by type (emergency, transfer, standby) as well as transport
status. New call screens get mechanical entry of selected items out of the way
up front. In some cases where a patient is not transported all the information
required for the call can be entered on one screen making data entry even faster
There are separate data entry sections optimized for preparation of original reports and transcription of handwritten reports. The program is designed to fit a variety of data entry situations and styles.
Data
sections are divided logically into 11 “topics” from name through medical
history and on to physical exam and procedures performed. Topics can be entered
in any order and revisited as necessary to add data or make a correction.
Prompt-mode walks the user through the report preparation process.
The software is designed for rapid data entry. Pick lists and check boxes are used extensively, but typing is always possible. Exam narratives are automatically generated. Standard phrases can be used to minimize typing. Rapid recording of treatments and procedures, including the use of templates for standard sets of procedures, is built in. All procedures recorded identify the protocol used and the individual performing the procedure.
Reports can be printed or faxed, or the entire system can be “paperless’. If a record of a call is required in the future it can be retrieved from the database and a report printed at that time. A sample report is included at the end of Installing and Using the Patient Information Manager Demo.
Missing items can be automatically identified and entry of these items is required to close a call. The program can also be set up to audit data for errors and provide “fix screens” to rapidly correct problems found.
The
companion Notepad™ program
provides direct recording of data during the call. With large touchscreen buttons procedures can be recorded
with timestamps as they are performed..