EMS Records Management Products

EMFOTEC Records Management Software is a set of four programs that can be used individually or together to manage data collected from EMS operations. Data managed by these programs can be used to track calls and information about EMS personnel and service.

Run Record™

A call logging program that creates a separate record for each call. Data includes call location and reason, times, units involved, patient identifiers, and crew. A printed report can be created for each call.

Personnel Data Manager™

An EMS personnel database that keeps track of certifications, training, and equipment issued for each member of an organization. This program can be used to identify expiring and expired certifications

On-Duty Log™

An EMS time log that tracks hours on-duty in various EMS functions. Reports include details of each service activity including comments as well as a summary of hours served in each function over a time period

Points Data Manager™

A service points collection program that assigns a user-defined “point” value to each of up to 10 activity types and displays point totals over any date range. Simple data entry by clicking check boxes in a roster. Can be used to measure service activity and as a basis of a service awards program.

User Defined

All programs are defined so that duty functions, crew positions, certification types, courses, equipment, and activity are user-defined in the accompanying setup programs to fit specific organization needs .

Shared Data Elements

Each of these programs can function on its own but they share common data elements so they can function even more effectively in combination. For example, the Personnel Data Manager provides the personnel rosters used by the other three programs. The Run Record program can be linked to the Points Data Manager for awarding service points by counting the calls taken by each individual. And the On-Duty Log can be linked to the Points Data Manager to assign points for hours of service in specific functions.

Single PC or Site License

Program and data are stored in separate files. All programs can run on a single PC or on networked PC’s. Microsoft Windows™ XP, XP Tablet, and Vista can be used. A runtime version of Access 2000 is included with the product.

Rapid Data Entry

The software is designed for rapid data entry. Pick lists and check boxes are used extensively, but typing is always possible. Spell checking is available when using the full version of Microsoft Access. Group participation in events is easily entered by checking boxes on a roster

Data Analysis

The program is based on Microsoft Access™ 2000, and data is in a set of Access tables giving complete availability for analysis and reports. Either Access 2000 or Microsoft Excel™ can be used for the analysis. Standard reports are included with each product.